Executive Assistant
Job No:
MRSC08004
Location:
Gisborne
Fixed Term Full Time to September 2027
$92,760 - $101,125 per annum plus Super and RDO
Position No: 8004
Join a high-performing directorate at one of Victoria’s most beautiful and fast-evolving regional communities.
This is a busy and highly impactful Executive Assistant role supporting the Director Planning and Environment, working at the centre of decisions and projects that shape how the Macedon Ranges grows, develops and protects its unique environment. The role is critical in ensuring a complex and fast-moving directorate operates smoothly through strong coordination, communication and workflow support.
Macedon Ranges Shire Council is seeking a skilled, highly organised and tech-savvy Executive Assistant to support the Director Planning and Environment during the period May 2026 to September 2027. This is a trusted executive support role working closely with senior leaders, technical specialists and internal stakeholders across planning, environment and corporate functions.
About the role
The Executive Assistant provides high-level, confidential and proactive support to the Director, ensuring priorities are managed effectively in a dynamic environment. The role manages diaries, correspondence, reporting and directorate workflows, and acts as the first point of contact for the Director’s office, managing enquiries, priorities and follow-up.
A key aspect of the role is supporting the committee and Council meeting reporting lifecycle, including forward planning, preparation and coordination of agendas, reports, minutes and supporting documentation. The role maintains regular interface with Councillors and supports communication between the Director, Councillors and senior leaders to ensure clear and effective information flow.
The position coordinates briefing materials and reporting to support the Director’s participation in key meetings and decision-making forums, while monitoring emerging planning, development and environmental matters to ensure the Director is well informed and supported in decision-making.
About you
You are an experienced Executive Assistant or senior administrator who thrives in a fast-paced, complex environment and enjoys supporting leaders to deliver meaningful outcomes. You bring strong judgement, political awareness and the confidence to work across a diverse organisation with competing priorities.
You communicate clearly, think ahead, and are highly capable in coordinating multiple workflows at once. You are confident with technology and digital tools, and actively look for better ways of working — using innovation and problem-solving to improve efficiency, information flow and team effectiveness.
Why join us
This role offers a unique opportunity to work close to decision-making that shapes the future of the Macedon Ranges. You’ll be part of a supportive and collaborative environment, contributing to planning and environmental work that has real and visible impact.
If you are a proactive, adaptable and digitally confident Executive Assistant who enjoys working in a dynamic environment, we would love to hear from you.
Working at Macedon Ranges Shire Council
At Macedon Ranges Shire Council, we’re passionate about building a thriving workplace where everyone feels respected, valued and empowered to contribute. You’ll work together alongside supportive and collaborative colleagues who share our values of honesty, accountability and innovation. We champion a culture of belonging through a variety of workplace flexibility options, and calendar of wellbeing, diversity and inclusion related programs and initiatives.
Staff Benefits
- Discount on memberships at Council gym and pool facilities
- Annual no cost flu vaccinations
- Employee Assistance Program
- Purchased leave
- Access to hundreds of exclusive workplace benefits via our Employee Benefits platform
- Onsite treater available to support your health and wellbeing at work
We support flexible working arrangements. This role is initially office-based for onboarding, with hybrid work available in the future once established in the role, subject to manager approval and operational needs.
Position DescriptionInterviews are expected to be held from the week commencing 3 May 2026.
Closing Date: 24 April at 5:00pm.
To apply please click below and follow the prompts. Please have a copy of your current Resume, responses to Selection Criteria for the role and a Cover letter ready to attach.
We value diversity and welcome applications from people of all backgrounds, cultures, abilities, and identities. If you require adjustments to participate in the recruitment process, please let us know at jobs@mrsc.vic.gov.au.
Direct applications only – Council does not accept unsolicited resumes from recruitment agencies.